Applications will be considered on a rolling basis but must be received no later than May 1, 2021. LSJA has a strong commitment to diversity and especially encourages people historically underrepresented in the practice of law to apply.
Executive Assistant Position
Austin office
ABOUT LSJA:
The Lone Star Justice Alliance (LSJA) is a nonprofit legal organization that improves the lives of youth and emerging adults in the criminal justice system. We envision a justice system that uses developmentally-appropriate responses to behavior and treats youth and emerging adults with equity and dignity to promote resilience, conserve costs, and increase public safety.
ABOUT YOU:
LSJA is seeking a full-time Executive Assistant with bookkeeping experience to join its staff in Austin, Texas. The Executive Assistant will work directly with LSJA’s Executive Director and Financial Consultant to complete a complex variety of tasks. We are seeking an Executive Assistant who is detail-oriented, highly motivated, hard-working, and embraces our mission and program goals enthusiastically. Excellent interpersonal, administrative, communicative, and organizational skills are essential for this position.
We are a dynamic group of high achievers where positivity, collaboration, resourcefulness and a hands-on attitude win the day. We are strong believers in the team approach and our office is a team environment. We are looking for team players who will thrive in this culture. You must be willing to go the extra mile to get the job done right the first time. The consequences of our work directly impact our clients’ futures and we make sure that it is never because of a missed deadline, careless mistake, or avoidable oversight,
DUTIES:
QUALIFICATIONS:
HOW TO APPLY:
To apply please send a letter of interest and a resume to Executive Director, Elizabeth A. Henneke, ehenneke@lsja.org. In the Subject line, type your last name in all caps – one adjective to describe you – Executive Assistant. (Ex. HENNEKE-gregarious-Executive Assistant)
Applications will be considered on a rolling basis but must be received no later than May 5, 2021. LSJA has a strong commitment to diversity and especially encourages people historically underrepresented in the practice of law to apply.
We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Austin office
ABOUT LSJA:
The Lone Star Justice Alliance (LSJA) is a nonprofit legal organization that improves the lives of youth and emerging adults in the criminal justice system. We envision a justice system that uses developmentally-appropriate responses to behavior and treats youth and emerging adults with equity and dignity to promote resilience, conserve costs, and increase public safety.
ABOUT YOU:
LSJA is seeking a full-time Executive Assistant with bookkeeping experience to join its staff in Austin, Texas. The Executive Assistant will work directly with LSJA’s Executive Director and Financial Consultant to complete a complex variety of tasks. We are seeking an Executive Assistant who is detail-oriented, highly motivated, hard-working, and embraces our mission and program goals enthusiastically. Excellent interpersonal, administrative, communicative, and organizational skills are essential for this position.
We are a dynamic group of high achievers where positivity, collaboration, resourcefulness and a hands-on attitude win the day. We are strong believers in the team approach and our office is a team environment. We are looking for team players who will thrive in this culture. You must be willing to go the extra mile to get the job done right the first time. The consequences of our work directly impact our clients’ futures and we make sure that it is never because of a missed deadline, careless mistake, or avoidable oversight,
DUTIES:
- Provide comprehensive support services to the Executive Director, Financial Consultant, and other staff as needed;
- Manage scheduling and travel logistics;
- Communicate professionally with partners, clients, and office visitors;
- Maintain accurate electronic and hard copy filing system;
- Answer phone calls, take messages, and redirect when necessary;
- Conduct routine inventory of office supplies;
- General office maintenance and operation of standard office equipment;
- Use QB or other financial software to accurately record all financial transactions, including receipts and disbursements;
- Manage the Bill.com interface with QBO and the flow of information through Bill.com;
- Independently code transactions in the general ledger system;
- Perform reconciliation of bank, credit card, and other balance sheet accounts;
- Monitor transactions for compliance with LSJA policies and procedures financial;
- Coordinate proper substantiation of all credit card transactions;
- Produce invoices and grant reports;
- Assist Financial Consultant in monthly and annual close, budgeting, and audit preparation processes;
- Provide regular and adhoc financial statements to management;
- Other duties as assigned.
QUALIFICATIONS:
- Associates degree in accounting, business, or a related field;
- At least 5 years of related work experience in lieu of degree;
- Ability to work well independently as well as within a team;
- Excellent written and verbal communication skills;
- Strong interpersonal skills with the ability to take initiative, multi-task, and adapt to shifting priorities;
- Must be computer literate with working knowledge of all Microsoft Office applications;
- Familiarity with QBO, Sage Intacct, NetSuite, Xero, or other cloud-based accounting software;
- Commitment to the continuous improvement of service quality and the organization’s mission.
HOW TO APPLY:
To apply please send a letter of interest and a resume to Executive Director, Elizabeth A. Henneke, ehenneke@lsja.org. In the Subject line, type your last name in all caps – one adjective to describe you – Executive Assistant. (Ex. HENNEKE-gregarious-Executive Assistant)
Applications will be considered on a rolling basis but must be received no later than May 5, 2021. LSJA has a strong commitment to diversity and especially encourages people historically underrepresented in the practice of law to apply.
We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.